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Medical Billing Virtual Assistant

Hire a Medical Billing Virtual Assistant

Outsourcing your billing management to a professional medical billing virtual assistant makes your practice hassle-free. Care VMA Health virtual billers work around the clock to ensure high-quality medical billing solutions for individual physicians, independent facilities, and FQHCs/CHCs. Our remote medical biller handles pre-authorizations, insurance eligibilities, claim submissions, and appeals to assist providers. We offer efficient, reliable, and accurate billing support that makes a difference in your practice. Not only did we assist in billing, but we also improved our customers’ revenue by an average of 35%. Hire a virtual billing assistant from Care VMA Health to achieve your financial goals.
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Care VMA Health

What is a Virtual Assistant in Medical Billing?

A medical billing virtual assistant (VA) provides billing support to healthcare providers, clinics, and hospitals. Most Medical practices rely on insurance companies like Medicare or Medicaid to get paid for their services. Medical billers check patient coverage and eligibility for treatment, obtain prior authorizations, and submit claims to insurance companies on behalf of the provider. From patient data management and insurance claims submission to payment follow-ups and report generation, billing assistants streamline billing operations for practices.
With specialized training in medical billing, coding, and healthcare regulations, these virtual assistants reduce claim denials and enhance revenue cycle management (RCM) without requiring an in-office presence. The remote RCM assistant uplifts your administrative burden and allows you to concentrate on patient care.

What Our Virtual Medical Biller Do?

A virtual medical biller remotely handles the complete billing process in healthcare. The general medical biller responsibilities include collecting patients’ insurance plans, prior authorization for treatment, and submitting claims against the services provided to the patients. Let’s explore what Care VMA Health billers can do for your practice.

Patient Information Management

Maintaining accurate patient information is important for smooth medical billing. According to a Change Healthcare Denials Index, 26.6% of denials are caused by inaccurate registration/eligibility information, while 17% are due to missing or invalid data. Our virtual medical billing assistant manages patient data, such as demographic verifications and insurance details.  It’s estimated that 80% of medical bills in the United States contain errors that lead to denials and claim rejections. Care VMA Health ensures data accuracy, significantly reducing administrative costs and denials.

Payment Posting and Reconciliation

Physician payment posting ensures accurate and updated patient accounts, elevating patient satisfaction with the billing process. 40% of patients believe there are potential errors in their bills, creating mistrust between providers and patients. Remote medical billers record payments received from insurance companies, patients, or other payers in the healthcare provider’s billing system. From EOBs and ERA management to handling claim errors and unexpected adjustments, Care VMA Health billers keep you updated on payments. Book your appointment today.

Prior Authorization and Insurance Verification

Healthcare providers spend 13 hours per week on pre-authorization, which is the most intensive task in healthcare. Efficient and timely pre-authorizations speed up the treatment process and also reduce the chances of denials. Hiring a virtual biller for prior authorization streamlines the verification by coordinating directly with insurance companies for patient coverage and care plans. Care VMA Health medical billers work around the clock to minimize treatment delays and the risk of claim denials. Let our RCM experts help you reduce denials and smoothen your billing process. 

Accounts Receivable (A/R) Follow-Up

Approximately 63% of claims denials are recoverable if followed up properly. Our virtual assistant manages A/R follow-ups. The AR recovery process is critical in medical practices because the longer claims sit on the pending list, the less likely they are to receive payment. The denial management and AR follow-up assistants ensure the success of the procedure. Care VMA Health remote billers contact insurance companies and patients on behalf of healthcare providers. Onboard our A/R follow-up experts to monitor your outstanding payments from insurance companies via successful claims.

Claims Submission and Tracking

Did you know that U.S. healthcare providers lose $262 billion annually due to denied or delayed claims? Correct claim submission includes collecting, verifying, and submitting data that accurately reflects the patient’s diagnosis, treatments, and associated charges. Our virtual billers are well-trained in patient information verification, medical coding, claim creation, claim scrubbing, and claim tracking. Care VMA Health not only submits your claims efficiently but also tracks your claim until it’s finally approved. Get in touch with us today and submit your claims confidently.

Denial Management

Claim denials remain one of the biggest challenges for healthcare providers. Industry reports have found that around 48% of claim denials are due to preventable errors like incorrect patient data, missing authorizations, and coding inaccuracies. These denials disrupt cash flow and consume valuable administrative time. VA medical billing identifies the cause of claim denials and reviews the EOBs/ERA for error corrections. Care VMA Health billers appeal for the claims on behalf of providers to save your time and revenue loss associated with repeated claim rejections.

Medical Coding Support

Correct Medical coding is important for successful claims approval. Coding errors caused around 4.8% of claim denials across the USA in 2022, which led to financial discrepancies in medical practices. Care VMA billers are well-versed with medical coding systems like the ICD-10, CPT, and HCPCS. From recording the medical services, diagnoses, and procedures with standard medical codes to structuring the claims accordingly, our RCM experts ensure proper insurer reimbursement. Contact Care VMA Health for efficient and accurate medical billing services.

Reporting and Analysis

Medical billing virtual assistant provides detailed financial and billing reports containing detailed insights into your practice’s billing performance. These reports help identify trends such as common causes of claim denials, A/R aging, and payment times. Care VMA Health RCM experts generate financial reports to assess the revenue cycle’s performance. These reports show the practice’s collection rates, outstanding accounts receivable, and financial growth. Our detailed analysis provides a road map for your practice on effectively submitting claims and managing denials for hassle-free approvals and transfer of payments.
Testimonials

What Our Clients Say About Us

Real feedback, real experiences
Dr. James Mitchell
Houston, TX

"Can’t say enough good things! My Medical Billing Virtual Assistant has saved me hours every week. Now, I get to focus on patient care instead of paperwork. Highly recommend it!"

Dr. John Miller
Salem, OR

"I used to spend more time fighting with insurance codes than actually seeing my patients. Now, thanks to my Medical Billing Virtual Assistant, I’m back to fighting with them about flossing! These folks made my life ten times easier, and I get to pretend paperwork doesn’t exist.”

Dr. Emily Carson
Miami, FL

"Before this service, billing was like a second full-time job. Now? I actually have time to grab lunch that’s NOT coffee. If you’re a doc who hates paperwork, this assistant is your new best friend!"

Dr. Lisa Patel
Miami, FL

"Honestly, this service has been my practice’s secret weapon. I used to dread the mountain of billing issues after a long day. But my Virtual Assistant? They dive in and sort it all out. It’s a relief I didn’t know I needed until I had it."

Dr. Karen Bennett
Denver, CO

"Running a practice is tough, but billing? That’s a whole other beast. Since signing up for the Virtual Assistant service, I’ve gained peace of mind and a ton of time. They get it done, and it’s like I finally have a teammate who’s got my back on the paperwork battlefield."

Virtual Medical Billing Assistant

Get a Virtual Medical Biller for Your Practice

Imagine a day where you’re fully focused on patients, not paperwork. With Care VMA Health’s Virtual Medical Billing Assistant, that’s exactly what you get. Our expert billing assistants know the ins and outs of medical billing. Our VAs handle everything from claims to follow-ups, so you don’t have to. Ready to elevate your practice?
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No credit card required – Easy onboarding

Benefits of Virtual Medical Billing Assistant

Reduced Administrative Burden

Virtual billing assistants remotely manage time-consuming medical coding, claims processing, and payment posting for healthcare experts. These assistants reduce the workload on in-house medical staff by using digital billing software and electronic health records (EHR). With a billing assistant onboard, you can focus more on patient care.

Improved Patient Satisfaction

Handling insurance verifications and authorizations can consume valuable time and resources. Admin virtual assistant at Care VMA Health manages these tasks efficiently, reducing prior authorization delays and ensuring smoother billing processes. Streamlining these operations minimizes patient treatment delays, lowers administrative costs, and improves patient satisfaction.

Transparent Payment Records

Virtual assistants regularly update payment postings and reconcile accounts in the provider’s billing software. They manage prior authorizations, insurance claims, and patient balances, streamlining the medical billing process. Keeping records transparent and up-to-date helps avoid revenue issues and supports a steady cash flow.

Cost Effective Billing Solution

Outsourcing your medical billing to virtual assistants is more affordable than hiring a full-time biller. These assistants manage accounts receivable (A/R) follow-up, denial management, and other billing tasks from a virtual office. The medical remote billers save miscellaneous office costs. You can hire a remote medical biller for specific hours per your practice needs. Additionally, they save you office space and employee benefits.

Hassle-Free Claims Submission

Virtual assistants handle claims submissions accurately. They can handle basic medical codes for claims procedures like ICD-10, CPT, and HCPCS. The deep knowledge of insurance policies gives medical virtual billers leverage in claim submissions. Accurate submissions reduce rejections and ensure secure payments to providers.

Faster Reimbursement

Virtual assistants submit claims promptly and follow up on unpaid accounts. They verify insurance eligibility and track claim statuses to avoid delays. This approach ensures faster claims approval and payment reimbursement.
Professional virtual assistants

Care VMA Health– The Most Trusted Billers

No more billing errors, no more claim denials. With years of experience and a dedicated team that knows the healthcare system inside and out, Care VMA Health has become the most trusted billing solution for doctors worldwide. We ensure accurate billing support that keeps your cash flow steady and stress-free. Let’s make billing one less thing to worry about. Start with Care VMA Health and see how seamless billing can be.
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Why Choose Care VMA Health for Medical Billing?

24/7 Availability

Care VMA Health billers are accessible around the clock regardless of your practice’s location or time zone. Our physician assistant billing is trained to manage urgent billing needs that reduce delays.

HIPAA-Compliant and Data-Secure Billing

We prioritize patient privacy and follow HIPAA guidelines to ensure data security in all billing processes. Your information and patient data are protected with the highest security standards, building trust and compliance in every billing task.

Advanced Digital Billing

Our billing assistants use the latest EHR and billing software, which integrates seamlessly with your systems. By staying current with tech innovations, we bring efficiency and accuracy to every step of your billing process, reducing errors and speeding up reimbursements.

Comprehensive RCM Strategy

From onboarding to day-to-day support, we work with you to develop a customized Revenue Cycle Management (RCM) strategy that fits your practice’s unique requirements. Our approach helps maximize reimbursements and minimizes denials, ultimately improving your bottom line.

Dedicated Support Team

When you partner with Care VMA Health, you gain a dedicated team familiar with your practice’s specific billing requirements. We offer billing assistants who know your specialty, ensuring personalized and expert billing support.

Proven Revenue Growth

Our clients report an average revenue increase of 35% after outsourcing their billing to Care VMA Health. By focusing on error reduction, prompt claim submissions, and follow-ups, we help practices stabilize cash flow and grow revenue consistently.
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Get a Personalized Virtual Medical Biller?

Take billing off your to-do list with Care VMA Health. From claims to follow-ups, we’ve got your billing covered with zero hassle. Let’s talk!
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Quick Answers, Clear Solutions

FAQs

Does your comapny provide medical billing services for small practices?
Yes, Care VMA Health provide medical billing services for small practices across united states. Our multi-talented billers assist small healthcare practices in patient information management, pre-authorizations, claim submissions, and denials management. We collaborate with providers until insurance companies successfully reimburse their payments.
What training and qualifications do Care VMA Health's Medical Billers have?
Our Medical Billers hold AAPC or AHIMA certifications and undergo Care VMA Health’s proprietary Advanced Medical Billing Training Program, ensuring expertise in ICD-10, CPT, and HCPCS coding standards specific to each healthcare specialty.
How does a Medical Billing Virtual Assistant stay current with changes in healthcare regulations and billing practices?
Care VMA Health VAs complete annual Continuing Professional Education (CPE) credits and participate in regular workshops on the latest CMS guidelines and payer compliance updates. This practice sets us apart in maintaining cutting-edge service standards.
Can Medical Billing Virtual Assistants handle billing for all types of healthcare practices?
Yes, our VAs are proficient in various medical billing systems, including EHR and practice management software. They receive specialized training to handle distinct billing protocols across multiple healthcare sectors, ensuring versatile and comprehensive billing support.
How does Care VMA Health ensure privacy and confidentiality in billing processes?
We adhere strictly to HIPAA regulations and use SSL encryption for data transmission, two-factor authentication, and secure VPNs for remote access. Our unique security measures exceed standard practices, prioritizing protecting patient and provider data.
What is the average setup time for integrating a Medical Billing Virtual Assistant into my practice?
Our onboarding process is super easy. It consists of EHR integration and workflow customization, which are completed within just 72 hours. This expedited setup is part of our commitment to immediate relief of administrative burdens with minimal downtime.